Apps you can’t live without

Death_to_stock_photography_weekend_work (7 of 10)by Donna Gilliland
Originally published by OfficePro Magazine

Powerful duo: Office Lens and OneNote

Microsoft Office Lens

Android, iOS, Windows

Cost: Free

Download from Google Play, Apple Store or

Turn your phone into a scanner. Easily keep track of receipts, business cards and meeting notes. There are three scan modes: Photo, Document and Whiteboard. Share and save whiteboard notes after meetings. Take a photo of a document and convert into a searchable PDF. Documents can be exported to OneNote, OneDrive, Word, or PowerPoint.

icon175x175Microsoft OneNote 2013

Android, iOS, Windows

Cost: Free

OneNote is a note taking app, which is available for your PC, tablets and phones. Keep your notes in one central location, organized into searchable and shareable notebooks. OneNote automatically synchronizes your notes whenever you’re connected to Microsoft’s cloud-based storage services such as OneDrive and SharePoint. Special note: Office Lens is built into OneNote for iPad. Access the camera from the Insert menu and Office Lens will open. Pictures you take will be added to your note.

Event planning and breaking news


Android, iOS, Windows

Download from iTunes and Google Play

Cost: Free

Make event planning and opinion gathering from team members an easy task using the new Microsoft Garage app, Tossup. Create a poll question and choose locations for others to vote on. As votes come in, they are tallied. A timer for voting can be added to a poll. Polls can be sent via text message or email to the contacts in your address book. Voters can also suggest different locations. Your event can be added to your calendar.

artboard-4-copy-100NYT Now

Android, iOS, Windows

Cost: Free

The NYT Now app is your guide to the news. Get alerts on breaking news from the New York Times. Customize alerts to topics of interest to you including business, politics and sports. Save articles to read later, and you can send articles to your Facebook page. Keep it brief, if you prefer, by using “Morning Briefings,” a tip sheet compiled by Times journalists.

Project and task management cloud tools


Android, iOS, Windows

Cost: Free & paid versions

Are you a visual person who needs to manage team projects with various levels of detail? Trello might be your best choice. Trello is a visual team collaboration tool that organizes your projects into visual boards. A Trello board is a list of lists, filled with cards. Cards can contain comments and checklists with due dates, you can upload file attachments to cards, and even invite people to boards and assign tasks.


Android, iOS, Windows

Cost: Free & paid versions

Are you less visual and prefer more of a simplistic interface design? Todoist might be the tool for you. Manage your tasks and projects online and off. Todoist can be integrated with Outlook and Gmail, among many other applications. Share tasks with others and collaborate in real-time.

Both Trello and Todoist sync across multiple devices. Each can be used on many different platforms and has many helpful features. Visit their web sites for details.

Live streaming apps


Live broadcast video from anywhere. Periscope is a mobile only app, available for iOS and Android. Replays of your live broadcast are available for a 24 hour period. Periscope is owned by Twitter. A broadcast link can be shared to Twitter, where Twitter followers can watch on the Web or in the Periscope app. As a business, use Periscope to show behind the scenes, showcase a product, hold a Q&A, and show video clips from your live events. Learn more at

Apps that help you stay on track


iOS & Android

Cost: FREE for 40 trips a month. A paid plan is available.

Mileage is automatically logged as long as you’re signed in and location services for your app are turned on. Easily classify miles driven as business or personal with a swipe of the screen. Trip cards appear allowing you to choose the purpose of the business or personal drive. Weekly and monthly drive summaries are submitted via email for your review. MileIQ also offers five report types from within the mobile app.

artboard-6-100Asana, iOS & Android

Cost: Free for teams up to 15.

Asana is an easy-to-use task and project management program for companies large and small. Create tasks for yourself or assign project tasks to team members. Create entire projects broken down into assignable and trackable tasks. Features include dashboards, calendars, and integration with a large number of apps and programs including Google Drive, Dropbox, Evernote, Outlook, and more.

Easy graphics and quick videos

artboard-7-100Adobe Post

Available for download from the Apple App Store

Adobe Post is a free and easy-to-use iPhone mobile app for creating social graphics. Save creation time and choose from beautiful ready-to-go templates that can be modified to your liking. Choose from a variety of free images or upload your own. Easily place text overlays and change fonts and color combinations. Use the resize option to design instantly for social posts on Instagram, Facebook, Twitter, Pinterest, Facebook Ads, LinkedIn and more. Upload your finished graphic to Instagram, Facebook, Pinterest, and other social channels.


Available in the Apple App Store and Google Play

Easily create your video story from your photos. Jazz it up and include your favorite tunes via iTunes, or choose from the VivaVideo music library. Share to Facebook, Facebook Messenger, YouTube, Instagram, WhatsApp, Vine, SnapChat, and email. HD video export feature is available. It’s all so easy with many features.

LinkedIn mobile apps to keep you linked in


Connecting to your professional network is just a tap away. Use the LinkedIn app to quickly reach out to your network and stay tuned to the latest news. You can also post status updates, share updates from your connections to your LinkedIn network, search for people, companies, and jobs, and find out who has viewed your profile. It has never been easier to be connected to your network while your on the go.

artboard-10-100LinkedIn Groups

Currently available for iOS

Quickly view the highlights of what’s happening within your groups. You can also post comments, questions, and photos and discover new groups to expand your network.

artboard-11-100LinkedIn Pulse

View a daily news digest from your professional network, get the latest trending news in your industry, and even tailor industry news based on your personal interests.

artboard-12-100LinkedIn SlideShare

Learn on the go from 15 million professional presentations, explore topics from a variety of industries, view presentations from your connections, and share what you find with others on LinkedIn, Facebook, and Twitter.

Donna Gilliland is the founder of MOSTraining, a workforce development company providing business training in Microsoft, Mobile and Social Media technologies. Donna is an award-winning instructor in her field. She writes for both OfficePro and Executive Secretary Magazines. Follow Donna on Twitter at DonnaGilliland. Join her on her Facebook training page at Learn more about MOSTraining at

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