Dear Administrative Professionals, saying that you have a lot on your plate would be a huge understatement. Taking care of tons of emails, scheduling meetings, answering planning events, arranging travel… the list goes on and on. To successfully manage so many moving parts at once, having effective tools is a must.
Luckily, there are multiple apps that can make your day more efficient and your life more balanced.
Take a few minutes to learn about the Two Helpful Apps Every Administrative Professional Should Use and be able to make those “right now” changes to help you be more efficient.
How many planning tools do you use? An outlook calendar, a few productivity apps, your kid’s school activities and events calendar, household planner. What about those notes and reminders on your phone?
The truth is, when you have too many productivity tools, you spend a lot of time shifting between them instead of getting anything significant done. Thankfully, there is a way to bring all of your calendars, events, tasks, notes and even personal social media accounts together.
24me, one of the most popular planning apps, was designed with multi-taskers (a.k.a Administrative Professionals) in mind. By integrating this free app with online solutions like Google Calendar, Microsoft Outlook, Yahoo! Calendar, Apple iCal, Microsoft Exchange and many others, you get to navigate throughout your day without needing to use multiple apps.
You can even link the app with your social media accounts, so you get a reminder when your friends birthday is coming. Your personal on pocket assistant can also take care of weather alerts, meeting reminders and traffic notifications.
The 24me App is worth checking out if you’re on a hunt for a great productivity app, – all the more so since it does not cost you anything.
Boomerang for Gmail
When you have clients and co-workers in different time zones, keeping up with their business hours can be a struggle, especially when it comes to communication.
The good news is, you don’t need to wake up in the middle of the night to deliver the message at a time that is convenient for your client. With the Boomerang extension for Gmail, you can schedule the emails to be sent at any time.
The Send-Later feature is also useful when you have some extra time to create a few messages and assign them to be sent at a later time. You can also rest assured that your scheduled messages will be delivered even if you don’t have an Internet connection.
The Boomerang App for Gmail has also solved the hassle of sending recurring messages manually. With this app, you can schedule a recurring messages to be delivered automatically.
Another Boomerang feature that Administrative Professionals have been raving about is a Response Reminder. When you send an email that is awaiting a response, you can set Boomerang to deliver the email back into your inbox on a certain date if you did not get a response.
Whether you want to have more control over when your emails are sent, or you want to keep track of follow-ups and responses, give this app a try. It is a very clever and convenient way to stay on top of all of your emails. Give it a try, and you will be pleased to see that your efficiency will go up dramatically.
IAAP works with the best trainers in the industry to ensure you have relevant, engaging, practical content at your fingertips. This blog is written by a speaker with a program in the IAAP Approved Programs database. Search by name or keyword to find their contact information and book them for your Branch or Region event.
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CanScribe Career College specializes in online learning, where you can study in the comfort of your own home. CanScribe’s courses also training you to find employment working from home as well as in an office. The Administrative Assistant / Virtual Assistant course offered is also recognized as a preparation course for the CAP exam.