Set Up and Switch Outlook Signatures in 3 Minutes

by Tom Vorves


Let’s learn how to set up multiple signatures in Microsoft Outlook.

Go to the ‘File’ tab, select ‘Options’ then select ‘Mail’ from the left panel of options.

Next select ‘Signatures…’

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Now you are ready to add your new signatures.

Start by selecting the ‘New’ button and give the signature a name such as “Internal” or “External” or perhaps “Personal”.

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After clicking ‘OK’ you can type the signature text to the lower box.

Of course, you can apply font settings such as size, font family, color… Also, you can add a graphic to your signature, if you wish.

Once you complete the signature, click ‘Save’.

Repeat this process until you have a different signature for all the hats that you wear and for all the differing types of people you communicate with (Clients, Coworkers, Boss, Project Team, Family…)

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Next you will want to set your default signature by selecting the signature from the ‘New Message’ drop-down list on the right side of the dialog box.

Now you can start using your amazing new signatures.

Start a new email and notice the signature you selected for new messages is already in the body of your email!

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Here is the best part: Hover your mouse over any part of the default signature and click your ‘Right Mouse‘ button. Would you just look at that! All your signatures are ready and waiting for use. Simply select the one you need for this email.

summit-graphic-v2Catch Tom and other spectacular speakers at IAAP Summit 2018 in Austin, Texas. Find out why IAAP Summit is the go-to conference for office and administrative professionals year-in and year-out.


If you want to learn more computer and software tips and tricks visit my blog and sign up for my monthly newsletter.

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